Restroom Renovations at Southshore Park: Warwick Long Bay, Chaplin Bay and Church Bay

This Request for Proposals (the “RFP”) is an invitation by the Government of Bermuda (the “Government”) to prospective proponents to submit proposals for Restroom Renovations at Southshore Park: Warwick Long Bay, Chaplin Bay and Church Bay as further described in Section A of the RFP Particulars (Appendix D) (the “Deliverables”).

Three Restrooms require renovation along Southshore Park: Warwick Long Bay; Chaplin Bay and Church Bay.

The required works the full renovation of the bathroom to include a new outdoor shower and bench, exterior works consisting of a new concrete pathway, holding tank, meter room as well as concrete pavers.

RFP Contact

For the purposes of this procurement process, the “RFP Contact” will be:

Mr. Milton Harris, Principal Purchasing and Supply Officer, Email: msharris@gov.bm

Proponents and their representatives are not permitted to contact any employees, officers, agents, elected or appointed officials or other representatives of the Government, other than the RFP Contact, concerning matters regarding this RFP. Failure to adhere to this rule may result in the disqualification of the proponent and the rejection of the proponent’s proposal.

Prior to the Submission Deadline noted in the RFP timetable below, proponents that download this file and intend to respond to this RFP are required to register their interest with the RFP contact by emailing their company name and contact information to

Mr. Milton Harris, Principal Purchasing and Supply Officer, Email: msharris@gov.bm

Amendment/addenda (if any) will be posted at https://www.gov.bm/procurement-notices. Proponents should visit the Government Portal on a regular basis during the procurement process.

Type of Contract for Deliverables

The selected proponent will be requested to enter into direct contract negotiations to finalize an agreement with the Government for the provision of the Deliverables. The terms and conditions found in the Form of Agreement (Appendix A) are to form the basis for commencing negotiations between the Government and the selected proponent. It is the Government’s intention to enter into an agreement with only one (1) legal entity.

The term of the agreement is to be for a period of 90 Days, with an option in favour of the Government to extend the agreement terms and conditions acceptable to the Government and the selected proponent for an additional term of up to 60 Days. An Agreement is subject to change until fully executed.

Joint submissions are acceptable however, if a joint submission is made, the submission must clearly indicate which party will act as the prime contractor.

RFP Timetable

Key Dates

All times listed are Bermuda local time. The RFP timetable is tentative only and may be changed by the Government at any time. For greater clarity, business days means all days that the Government is open for business.

Site Visit / Pre-Bid Meeting

Pre-Bid Meeting and Site Visit

A Mandatory Pre-Bid meeting Site Visit has been scheduled for this procurement. The purpose of the Pre-Bid meeting and Site Visit is to provide a structured and formal opportunity for the bidders to raise questions and clarify any of the proposal requirements and procurement process. The date, time and location are provided as follows:

DATE: Wednesday November 18, 2026

TIME: 10:00 A.M.

LOCATIONS: Southshore Park: Warwick Long Bay, Chaplin Bay, Church Bay

10:00 AM – 10:30 AM Warwick Long Bay
10:40 AM – 11:10 AM Chaplin Bay
11:20 AM – 11:40 AM Church Bay

CAUTION: Bids will be automatically rejected from any bidder that was not represented or failed to properly register a mandatory Pre-Bid meeting and Site Visit.

RFP (Consecutive Negotiations) – Restroom Renovations at Southshore Park: Warwick Long Bay, Chaplin Bay and Church Bay Page 5 of 29

Submission of Proposals

Proposals to be Submitted at Prescribed Location

Proposals must be submitted to:

Interested parties are invited to respond to this RFP by submitting a response to the Ministry of Public Works and Environment, Head Office (hand-delivered, regular mail or email submissions are acceptable) located at:

Ministry of Public Works and Environment, Head Office

3rd Floor General Post Office Building,
56 Church Street,
Hamilton Bermuda

IMPORTANT: ALL HARD COPY SUBMITALS MUST BE PLACED IN THE TENDER BOX IN THE RECEPTION AREA OF THE MINISTRY OF PUBLIC WORKS AND ENVIRONMENT

Responses should be labelled “2026-008Q-MPW” and include a statement of interest and information as requested in the description of requirements and output.

OR:

Electronic mail (E-Mail) submissions are accepted at publicworkstenders@gov.bm.

If documents are larger than ten (10) MB, please send them within a zip file.

In the subject line of the email, please state “2026-008Q-MPW”. Please ensure to send a copy of your proposal in Adobe or equivalent PDF format.

Proposals to be Submitted on Time

Proposals must be submitted at the location set out above on or before the Submission Deadline. Proposals submitted after the deadline will be rejected.

Proposals to be Submitted in Prescribed Format

Proponents shall submit at minimum one (1) original signed hard copies of their proposal or one (1) electronic copy (e-copy) in Microsoft Word or Adobe PDF format. If both a hard copy and an e-copy of the proposal are submitted and there is a conflict or inconsistency between the hard copy and the e-copy of the proposal, the hard copy of the proposal will prevail.

The original and all copies of the proposal shall be typed or written in indelible ink and shall be signed by a person duly authorized to sign on behalf of the Proponent. This authorization shall consist of a written authorization and shall be attached to the Submission Form included in (Appendix B). The name and position held by each person signing the authorization must be typed or printed below the signature. An Electronic Record of Signature will be accepted in the submission only in accordance with the requirements laid out in the Electronic Transactions Act 1999. Any interlineation, erasures, or overwriting shall be valid only if they are signed or initialed by the person signing the proposal.

Proposals should be submitted in a sealed package and prominently marked with the RFP title and number (see RFP cover) and do not be opened until Friday December 11, 2026, 3:00:00 PM. The full legal name and return address of the proponent should be marked on the package as well.

Amendment of Proposals

Proponents may amend their proposals prior to the Submission Deadline by submitting the amendment in a sealed package prominently marked with the RFP title and number and the full legal name and return address of the proponent to the location set out above. Any amendment should clearly indicate which part of the proposal the amendment is intended to amend or replace.

Withdrawal of Proposals

At any time throughout the RFP process until the execution of a written agreement for the provision of the Deliverables, a proponent may withdraw a submitted proposal. To withdraw a proposal, a notice of withdrawal must be sent to the RFP Contact and must be signed by an authorized representative of the proponent. The Government is under no obligation to return withdrawn proposals