Bulk Fuel Supply and Infrastructure Upgrades 2022

Project Number:

Open/Closing Date:
Friday, September 9, 2022 - 12:00 to Wednesday, October 26, 2022 - 15:00



Executive Summary:

This Request for Proposals (the "RFP") is an invitation by the Government of Bermuda (the "Government") to prospective proponents to submit proposals for Bulk Fuel Supply and Infrastructure Upgrades 2022 as further described in Section A of the RFP Particulars (Appendix D) (the "Deliverables").

The Government of Bermuda would like to enter into an agreement with suitably qualified Bulk Fuel Suppliers to provide diesel and gasoline for its fleet of vehicles.  The agreement will extend over the next 10 or 15 years, depending on the agreed term of the contract, and it will include improvements to the Government's fuel storage and dispensing facilities located around the Island.

RFP Contact

For the purposes of this procurement process, the "RFP Contact" will be:

Mrs. Elizabeth Davis-Smith at email: edsmith@gov.bm

Prior to the Submission Deadline noted in the RFP timetable below, proponents that download this file and intend to respond to this RFP are required to register their interest with the RFP contact by emailing their company name and contact information to:

Mrs. Elizabeth Davis-Smith at email: edsmith@gov.bm

Important Dates

Issue Date of RFP

Friday September 09, 2022

Pre-Bid / Site Meeting

Friday October 07, 2022 09:00 AM

Deadline for Questions

Wednesday October 19, 2022

Deadline for Issuing Addenda

Friday October 21, 2022

Submission Deadline

Wednesday October 26, 2022 3:00:00 PM

Rectification Period

5 business days

Anticipated Ranking of Proponents

Friday November 18, 2022

Contract Negotiation Period

21 calendar days

Anticipated Execution of Agreement

Wednesday January 25, 2023

*All times listed are in Atlantic Standard Time (AST).

Pre-Bid / Site Meeting

A mandatory site meeting will be held on October 7, 2022 at 9:00 AM AST at the following location:

Government Quarry

The above will be the initial meeting point then the tour will move as follows:

Public Works Quarry & Asphalt Plant

Marine & Ports on Crow Lane

Bermuda Fire and Rescue Service on King Street

Public Works at Marsh Folly

Bermuda Police Service at Prospect location

Public Transportation Bus Depot Palmetto Road

Bermuda Fire and Rescue Service in Port Royal

Westgate Correctional Facility in Sandys

Failure to be present at each site and sign-in will result in the disqualification of your proposal submission.  The site visits will be conducted during the regular business hours of 9:00 am to 3:00 pm in order to become familiar with conditions that may affect the proposed work.  All proponets or their official representative(s) attending the site meetings are responsible for their own cost and are required to attend each site so they are fully acquainted with existing conditions and limitations.

The proponet or their official representative must register their presence with the RFP Contact, Elizabeth Davis-Smith, at the start of the meeting and each site stating the name of the company they represent, their email address, and phone number.

**Late submissions will not be accepted.