Provision of Janitorial Services at Tynes Bay Waste to Energy Facility

The Department of Works and Engineering (DW&E), Tynes Bay section is seeking bids from established cleaning firms to provide janitorial services at the Tynes Bay Waste to Energy Facility.

It is important to note that the successful respondent's employees must comply with safety, health and security requirements and will require security clearance and, where applicable, work permits. It is also important to note that the DW&E departments will be looking for a solution that takes into account, where practical, the environmental impact of cleaning materials used.

RFQ Contact

For the purposes of this procurement process, the “RFQ Contact” will be:

Mr. Simon Clinton email at sxclinton@gov.bm

Respondents and their representatives are not permitted to contact any employees, officers, agents, elected or appointed officials or other representatives of the Government, other than the RFQ Contact, concerning matters regarding this RFQ. Failure to adhere to this rule may result in the disqualification of the respondent and the rejection of the respondent’s quotation.

Prior to the Submission Deadline noted in the RFQ Timetable below, respondents that download this file and intend to respond to this RFQ are required to register their interest with the RFQ Contact by emailing their company name and contact information to Mr. Simon Clinton email at sxclinton@gov.bm.

Type of Contract for Deliverables

The selected respondent will be requested to enter into a contract for the provision of the Deliverables on the terms and conditions set out in the Form of Agreement (Appendix A) (the “Agreement”). It is the Government’s intention to enter into a contract with only one (1) legal entity. The term of the contract is to be for a period of two (2) years, with an option in favour of the Government to extend the contract terms and conditions acceptable to the Government and the selected respondent for an additional term of up to one (1) year.

Joint submissions are acceptable however if a joint submission is made, the submission must clearly indicate which party will act as the prime contractor.

Key Dates

All times listed are in Bermuda local time. The RFQ timetable is tentative only and may be changed by the Government at any time. For greater clarity, business days mean all days that the Government is open for business.

Site Visit / Pre-Bid Meeting

Non-mandatory site visits will be coordinated with Mr. Simon Clinton email at sxclinton@gov.bm according to the Time noted in the RFQ Timetable above.

Quotations to be Submitted at Prescribed Location

Proposals must be submitted to:

Ministry of Public Works and Environment

3rd Floor General Post Office Building,

56 Church Street,

Hamilton Bermuda

Hand-delivered, regular mail or email submissions are acceptable.

IMPORTANT: ALL HARD COPY SUBMITTALS MUST BE PLACED IN THE TENDER BOX IN THE RECEPTION AREA OF THE MINISTRY OF PUBLIC WORKS AND ENVIRONMENT

Responses shall be labelled “Provision of Janitorial Services at Tynes Bay Waste to Energy Facility 2026-001-TB”.

Electronic mail (E-Mail) submissions are accepted at publicworkstenders@gov.bm.

If documents are larger than ten (10) MB, please send them within a zip file.

In the subject line of the email, please state “Provision of Janitorial Services at Tynes Bay Waste to Energy Facility 2026-001-TB”. Please ensure to send a copy of your proposal in Adobe or equivalent PDF format.

Quotations to be Submitted on Time

Quotations must be submitted at the location set out above on or before the Submission Deadline. Quotations submitted after the Submission Deadline will be rejected. Onus and responsibility rest solely with the respondent to deliver its quotation to the exact location (including floor, if applicable) indicated in the RFQ on or before the Submission Deadline. The Government does not accept any responsibility for submissions delivered to any other location by the Respondent or its delivery agents. Respondents are advised to make submissions well before the deadline. Respondents making submissions near the deadline do so at their own risk.