Filming and Film Production of the 2018 Convening of Parliament

Project Number:

Open/Closing Date:
Monday, October 1, 2018 - 00:00 to Friday, October 12, 2018 - 16:00





Executive Summary:

This Request for Proposals (the “RFP”) is an invitation by the Government of Bermuda (the “Government”) to prospective proponents to submit proposals for Filming and Film Production of the 2018 Convening of Parliament, as further described in Section A of the RFP Particulars (Appendix D) (the “Deliverables”).
The Department of Communications seeks to retain services from qualified films and/or individuals fully experienced and qualified in filming and film production.
It is anticipated that the successful proponent will be able to provide the following:

  1. A switched SDI 16:9 1920 X 1080 29.97 fps Broadcast Signal with embedded audio;
  2. All necessary equipment for production and signal transmission to CITV; and
  3. Backup recording file/s of switched production for later transmission. 1920 x 1080 29.97 fps .mov or .mp4

Proponent's proposals must provide a detailed production budget and method statement, safety procedures, staffing levels and program, must accompany your proposal for it to be considered.
The Department of Communications will own all material and rights to all video created for this project and act as Producer and Director to provide the following:

  • All post-production editing for rebroadcasting.

Each proponent proposal, comprising of the technical proposal submission form, certification of confirmation of non collision form and financial proposal form, should be submitted in accordance with the instructions herein.

RFP Timetable

Issue Date of RFP Monday, October 01, 2018
No Pre-Bid / Site Meeting  
Deadline for Questions Wednesday, October 10, 2018 4:00 PM
Deadline for Issuing Addenda Thursday, October 11, 2018 4:00 PM
Submission Deadline Friday, October 12, 2018 04:00:00 PM
Irrevocability Period 90 days
Anticipated Execution of Agreement Monday, October 29, 2018

All times listed are in Atlantic Standard Time (AST). The RFP timetable is tentative only, and may be changed by the Government at any time. For greater clarity, business days means all days that the Government is open for business.
Proposals must be submitted to the attention of Ms. Gaynell Weeks, Administrative Officer at and in the subject line of the email state "Proposal for the Filming and Film Production for the 2018 convening of Parliament