Applications for a Large Group Exemption must be submitted through the online form. The process to review applications is a follows:
- Submit a complete application within the prescribed time
- Late applications may not be processed in time
- Provide all information as incomplete applications cannot be processed.
Do not state ‘not applicable’ or ‘N/A’ for any field. All fields apply to all events and all questions must be answered
- The online application must be completed in one session and takes at least 30 minutes to complete or longer for complex events
- Before you begin your application make sure you have all the information required including your site map and the Facility Operator letter confirming knowledge of the Covid-19 Public Health protocols and agreement to comply with those requirements
- The online system will not accept the form if there are errors. Check carefully before submitting that, for example, your email address is correct, your phone number starts with an area code, you did not say ‘N/A’ in any field, you uploaded the 2 required documents, and that all 67 fields are completed
- You will receive an automatic acknowledgment email with an ID number
- You application will be reviewed for completeness within 5 days of submission
- You will be contacted if any information or documents are missing; you will have 5 days to provide it
- You will be advised when all your information has been received and your application is “complete”
- If you don’t provide the information or respond in the agreed time your application will be closed as “incomplete” and you will receive a notification of this
- The Ministries of Youth, Culture and Sport and Health will review “complete” applications. This takes 5 – 10 working days depending on the complexity of your event
- Complex events (multi-event, multi-date) will take longer to process
- A site visit may be required and/or you may be contacted for further clarification
- Emergency applications are only considered for funerals, wakes and union meetings. These will be processed in 5 working days from receipt of all required documents, and must meet all criteria and public health measures
- Once the review is completed you will receive an approval or denial email. The Standard Large Group Conditions will apply to all large group events (see below). Additional conditions may be added for your specific event to ensure compliance with protocols
- Your event will be gazetted
- The Bermuda Police Service and Officials from the Ministries of National Security, Health and Youth, Culture and Sport have right to attend and observe compliance of the conditions as prescribed
Standard Large Group Conditions
Bermuda and the world continue to experience a COVID-19 pandemic. Consequently large events with gatherings of more than the permitted number of persons present a greater risk of a covid-19 outbreak and require more stringent protocols to contain any potential outbreak and protect the public. The following conditions therefore apply to all large group exemptions, in addition to all public health laws and regulations in effect at the time of the event:
- The number of attendees at any event cannot exceed 50% of the normal capacity at any indoor or outdoor setting. ‘Attendees’ include hosts, organizers, staff, volunteers, players, coaches, officials, spectators and vendors.
- Both a SafeKey and an antigen test are required for attendees at gatherings above the permitted number of persons. Event workers and sport groups can use the antigen testing framework in the Return to Play Guidance. SafeKeys must be checked against a valid ID with name and date of birth, and be verified on https://verify.gov.bm/ prior to entry, per guidance at https://www.gov.bm/safekey. Antigen tests must taken the day of event.
- Masks must be worn indoors and outdoors by staff and patrons if 6 foot distancing cannot be maintained, unless eating or drinking, or with members of one household, or during physical exertion, per Public Health Guidelines at: www.gov.bm/mask-guidance
- Contact tracing details must be collected from all attendees including full name, date and time of visit, phone and email in case there is a positive case in attendance.
- Signage must be available throughout indoor and outdoor settings encouraging physical distancing and indoor mask wearing.
- Marshalls must be deployed at the rate of 1 Marshall per 50 attendees, in particular at the entrance, bathrooms, food and drink vending, and narrow and enclosed areas to enforce 6 foot distancing, hand hygiene and mask wearing. Marshalls can include adult staff, volunteers and security. The event organiser shall identify the Marshalls by name to compliance and enforcement officers.
- Sanitizing stations must be available at the entrance of any indoor setting and on tables and bar counters.
- Lines for food, drinks and bathrooms must be marked to ensure 6 feet a distance between each person waiting in line.
- Staff should complete the online Infection Prevention Control training available at: www.gov.bm/infection-prevention-and-control-training
- Food and beverage vendors must comply with Environmental Health licensing and food hygiene regulations and requirements.
- Employees must be screened for signs/symptoms of COVID-19 at the start of their shift. Sick employees must be directed to stay home or immediately go home if they feel or appear sick.
- Adhere to cleaning and disinfecting Public Health guidelines at: https://www.gov.bm/covid-19-guidance-events-and-gatherings
- WeHealth is strongly encouraged as it will help contain an outbreak in case of a positive case at any event whether above or below the permitted number.
- A copy of this “Letter of no objection” for the Large Group gathering and the conditions must be posted at the entrance and clearly visible and kept on file to be made available upon request